Aon Melbourne – 20 Years of Aon Insights

Challenge 1: Multiple concurrent educational sessions (3-4 running simultaneously), needing full capture with minimal crew to control cost.

Solution: A compact team of two Sydney-based crew and one local Melbourne technician coordinated coverage using a detailed routing and scheduling plan.

Challenge 2: Delivering both photography and videography across a busy two-day event while maintaining quality and brand consistency.

Solution: On Day 1, a local photographer assisted the Sydney video crew for the morning, enabling focus on key video elements. The teams then merged for the rest of the event, creating a streamlined hybrid workflow.

Challenge 3: Ensuring the highlight reel and on-demand videos reflected the brief—insightful, engaging, inclusive of sponsors and key partners, and future-facing for next year’s marketing.

Solution: Pre-planned scripts and shot lists prioritised sponsor visibility and audience engagement. Post-production emphasised energy, professionalism, and forward momentum.

• Controlled setup: Operated within The Ritz-Carlton Melbourne environment with minimal disruption, ensuring smooth transitions between sessions.
• Hybrid shooting: One operator captured both stills and video when appropriate, optimising cost and efficiency.
• Crew coordination: Two Sydney-based video specialists plus one local Melbourne stills operator rotated through sessions and repeats to ensure complete coverage.
• On-demand strategy: Each session treated as a standalone production with consistent camera placement, lighting, and branding.
• Highlight reel storytelling: Edited to combine keynote highlights, sponsor visibility, audience reactions, and event ambience — reinforcing Aon’s “insight-driven, engaging, rewarding” conference theme.